auditEurasian Coalition on Male Health (ECOM) hereby announces the Tender for service providing of External Audit of the Aids Fonds – STOP AIDS NOW!  Supported Programs for the year ended December 31, 2017.

  1. Proposal Instructions
  •  While preparing the proposal, please comply with the Proposal Instructions as follows:
  •  Proposal submitted shall be valid without any changes within not less than 90 (ninety) days from the moment of their submission;
  • Requirements for services to be provided, organizational requirement are described in the Terms of Reference;
  • The prices should be indicated in Euro, including all expenses;
  • Deadline for submission of Proposals (quotations) is October 15, 2017 at 23:59 EET. Any quotation received after the deadline will not be considered;
  • The main factors which will influence the final decision on the contract award are: 1) compliance with the terms of the bidding documentation, 2) acceptable price and 3) terms of service providing;
  • Award of contract(s) to be decided at the Tender Committee, after detailed technical and financial analysis of received bids;
  • Proposals must be sent by via email to the following address – contact@ecom.ngo;
  • The auditor must confirm in writing any conflicts of interest prior to engagement;
  • The auditor should propose fee for the engagements according to the Forms #1-2 included in this Announcement. ECOM reserves the right to select auditor to conduct separate audit engagement (Program funded through EHRN or Program funded through MSMGF) or combined audit engagement (Program funded through EHRN and Program funded through MSMGF), on its own discretion;
  • ECOM has the right to request Bidders to provide additional information to support their eligibility;
  • ECOM reserves the right to accept or reject any Bid according to the documentation and its Policies and Procedures, as well as the right to stop the bidding process and reject all the bids at any time before the contract signing, without being liable to the Bidders;
  • ECOM will inform about the reasons for rejection of all bids, subject to receipt of a written request from a Bidder.

 

  1. Auditor Selection

The auditor must be completely impartial and independent from all aspects of management or financial interests in ECOM or those of its implementing/supervising agency or directly related entities.  The auditor should not, during the period covered by the audit nor during the undertaking of the audit, be employed by, serve as director for, or have any financial or close business relationships with any senior participant in the management of the entity.  In this option ECOM asks the auditor to disclose any relationship that might possibly compromise his/her independence.

Requirements to the applicant:

  • Be eligible to practice as an external auditor and express audit opinions pursuant to the laws, rules and other requirements of Estonia;
  • Has to be registered with a recognized institute of registered public auditors.
  • Must be unaffiliated with Aids Fonds – STOP AIDS NOW! – Soa Aids Nederland, the Grantee, and any SRs.

List of documents to be submitted along with the Proposal;

  • Cover letter;
  • General information about the bidder, in particular (1) data on the general number of qualified staff, seniors and managers to fulfil the set task; (2) information about auditing firm’s experience in auditing the purpose usage of funds by non-profit organizations;
  • Filled in Forms #1-2 attached to the Announcement;
  • Any other information which may be helpful. 

Any questions regarding this bidding should be submitted in writing by email only. The e-mail address is as follows:  iurii@ecom.ngo

 

Attachments:

Announcement

Announcement

 

Terms of Reference for the Program funded through EHRN

Terms of Reference for the Program funded through EHRN

Terms of Reference for the Program funded through MSMGF

Terms of Reference for the Program funded through MSMGF

Forms 1-2

Forms 1-2

 

 

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