ECOM — Eurasian Coalition on Health, Rights, Gender and Sexual Diversity, is an international membership-based association open to non-profit organizations and activists involved in the response to HIV epidemics among gay men and other men who have sex with men, and trans* people in Eastern Europe and Central Asia.
Our mission is to support the development of national LGBT+ communities and their activism, promote human rights, and to protect the health and social well-being of gender- and sexually diverse people.
Our headquarters are located in Tallinn, Estonia, while the staff is based in different countries of Europe and Central Asia.
What are the main job functions?
The overall role of the Finances and Grants Coordinator is to support the functioning of financial processes of ECOM under supervision of the Finances and Administration Lead, to ensure the management of Grant Programs, and contribute to overall program effectiveness and efficiency.
By joining ECOM as a Finances and Grants Coordinator you:
- become a part of the growing team who is the agent of change in the region;
- get a chance to learn from the regional organization how to manage grants;
- engage with Sub-Recipients and work closely with them;
- develop your financial skills in the NGO area.
The Finances and Grants Coordinator reports to and works closely with the Finance and Administration Lead, and cooperates with other staff too.
What are the main areas of your responsibilities would be?
Finances Coordination:
- Participate in budgeting and reporting processes
- Take part in payments check and verification
- Work with Financial Management System
- Take part in projects and annual audit
- Support and consult staff members on different financial matters
Grants Coordination:
- Manage grant cycle including checking of work plans and budgets for consistency with overall program goals and objectives, alignment with donor’s technical and spending requirements, feasibility, and cost-effectiveness; preparation of sub-grant agreements, check and verify Sub-Recipients expenses, approve financial reports
- Review financial reports of sub-recipients for consistency with budget, donors’ requirement and accounting principles
- Review and approve of disbursement requests
- Facilitate regular communication with Sub-Recipients, maintain cooperative partnerships between ECOM and Sub-Recipients and other stakeholders
- Maintain the system of a database of Sub-Recipients, including a tracking system that provides frequent updates on fund-flows, reporting requirements, audits, contract deliverables and budget revisions
- Assist the Finance and Administration Lead in the preparation and writing of progress and final reports and other documents as requested
- Provide when requested financial and administrative oversight to Sub-Recipients
- Ensure that sub-recipients meet to all grant requirements including technical and spending requirements
- Perform other relevant duties, as required.
Requirements:
- Minimum B.A. in Finance/Economics/Management/Accounting
- At least 2 years of relevant professional experience
- Previous experience in Finance/Accounting
- Practical experience in managing grants
- Solid knowledge in planning and budgeting
- Experience in preparing reporting and other ongoing templates for Sub-Recipients as well as for internal usage.
Skills and Competencies:
- Good knowledge of accounting principles
- Advanced knowledge of Excel and other Office applications
- Strong communication skills
- Excellent Russian and English language speaking and writing skills
- Organizational and coordinational skills
- Teamwork and high interpersonal skills.
The position is open to anyone with no reallocation to Estonia.
The position might require occasional work travels in the region of Eastern Europe and Central Asia.
The Position is open until the end of the 2023 year with the possibility of an extension. Three months trial period applies to the selected candidate.
Monthly salary (GROSS): approx. EUR 2,000
Workload: full-time.
Location: anywhere, no relocation to Estonia.
Starting: February 1st, 2023.
HOW TO APPLY
Interested candidates are requested to send their applications in English or Russian with a letter titled ‘Finance and Grants Coordinator’ to: tenders@ecom.ngo
The APPLICATION should include:
- motivation letter and contact details of two references
- CV.
Deadline for submission: 8 January 2023 at 23:59 Tallinn time.
Key dates:
19 December 2022: Call for candidates
8 January 2023: Deadline for applications
10 January 2023: Shortlisted candidates are sent the written task
13 January 2023: Deadline for the written task
16-19 January 2023: Interviews with shortlisted candidates
23 January 2023: Offer is made
1 February 2023: Successful candidate takes up position (if notice period allows)
Only short-listed candidates will be contacted.